How to open a business bank account in Estonia

Is it a requirement to open a bank account in Estonia?

It is a well-known fact that requirements arising from different regulations have made the process of opening an Estonian bank account for your business more complicated and expensive. Luckily, it is not a requirement to have your business’ bank account at an Estonian bank, as all EEA and PsP accounts are accepted by the Estonian governmental authorities.

This has greatly simplified the situation of obtaining a business bank account for many e-residents and solving one of the greatest issues with managing an Estonian company.

Also, in case your business will not be operating in Estonia but somewhere else in the EU, it might be more reasonable for your business to open a bank account where the primary business takes place. This is because you will most likely need to pay local taxes in that country, thus it can make relations with the local tax authority easier.

Incorporate is ready to help you! Please feel free to reach out to us if you would like to get more information about any of our company formation & management services or  accounting services.

Opening a bank account in Estonia as a non-resident

Many of our clients by default wish to open an Estonian bank account, although it has its own benefits, the situation around opening one is complicated because of strengthened client acceptance rules as mentioned before.

According to the Estonian banking sector’s KYC (know your customer) procedures, at least one face-to-face meeting is required with a non-resident client and the local bank. In addition, the success of opening a bank account for the company will depend on the data and information provided by you, as the banks have to verify the origin of the assets and background of transactions of their non-resident customers.

As a prerequisite, the applicant’s business must have direct ties to Estonia, and the applicant must explain in detail how the business activity/owner/management of the company is connected to Estonia. The bank needs to see a logical reason for the company to operate in Estonia and to have a bank account in Estonia.

Now, if you can provide enough evidence that your company should have an Estonian bank account, you can do it at any local bank that offers a business account. Many of those banks need you to go to the bank in person just to start the process.

One exception here is LHV, where you can start the process online, submit them all the documents, and then you need to visit one branch in person to sign the agreement within one month if your application is approved – this saves you time and money!

Again, as an alternative to traditional banks, it is possible to use other EEA banks to create your business account. This included payment service providers, where you can create a business account. More about that below!

Estonian bank account

In case you take part in the Estonian e-residency program and have ties to Estonia, or are an Estonian resident, you are most likely eligible for an Estonian bank account and an Estonian International Bank Account Number, also known as the IBAN number.

Having an Estonian bank account is a big plus as with the e-Residency card or with the local ID-card, all transactions can be done online and with zero bureaucracy.

Documents needed

Below you can find a typical list of documents that local banks can ask or may need from you when you are going to open a business account with them for your company in Estonia:

  • Documentation that shows connection to Estonia (residence permit, employment contract, real estate ownership documentation, an actual office or warehouse address of the company in Estonia, employees from Estonia and in Estonia, or Estonian business partners;
  • Documents about your business and your business partners (a well-written and a sound business plan describing your primary business activity and its operations, contracts with partners, information about your partners, etc.;
  • ID document from your home country or country of residence and a CV (this will be asked from every management/board member;
  • Your e-Residency ID;
  • (In case your business will operate in an area where it is necessary to have some capital, and it is said it will be provided personally, there must be a statement or a document that proves the existence of those funds to be invested.

Top banks in Estonia

Once you have gathered all the documents that the banks may ask for, you should start considering the best local bank you would like to use. Some might be more suitable for you and your business than others. Here is a list of top banks in Estonia that provide business accounts for companies:

The usual bank account opening process

  1. Gather all the documents and make sure that the quality of them is good. Our recommendation is that your business should already have some activity, such few months of income and trade. This is because having a new business with no partners or clients will most likely result in a refusal from the bank.
  2. Fill and submit your application in person at a bank that suits you and your business the best (at LHV, this process can be done online).
  3. Wait for feedback, where you might get an answer, or they ask you to provide some additional documents. In case of a negative answer, you may apply at another bank. (The positive aspect about LHV is that you will not spend time or money with travelling to Estonia or the branch before you receive their conclusive answer.
  4. Go to the bank and sign the agreement in person. (In Swedbank, for example, you can authorise another person to complete this step, but this authorisation must be done when you first apply at one of their branches.
  5. Now you should get access to your business bank account, which you should register with the Estonian Tax and Customs Board.

European bank account

As mentioned before, it is also allowed for your Estonian bank to have a business bank account at a bank located in the European Economic Area, where the share capital can be paid in.

This is also the best way to go if your business will be mainly operating in another country in the European Union where you might be a resident already, as this can make your life a lot easier – you might already have a relationship with a local bank.

Documents and the process

It is most likely that in other EEA banks have very similar documents that you must present them during the within the application process, and probably the same goes for the entire process. Although, it is certain that they will need notarized and apostilled company documents that provide them with all the necessary information that Estonian banks would get from the business register.

We always suggest asking and finding out about the requirements that the specific bank has set to be eligible and what documents they need before starting any process. Doing this could save you time and money.

Digital bank account

If your company will not be operating in Estonia nor has any connection to it, it might be also a good idea to think about obtaining a digital bank account for your business, as they are more flexible than the traditional brick and mortar banks.

Digital bank accounts can be made at several providers, who also provide an IBAN number, debit cards, and similar, or even better, security measures as the traditional financial institutions do.

Difference between digital and traditional bank accounts

One of the biggest differences between digital and traditional bank accounts and their creation process is that with digital banks the creation process is 100% online, which translates into no need to travel or any personal visits.

Second, some “old school” banks might not have all the features that the digital banks offer. For example, you might have to go to the bank to perform some certain decisions or actions, while with digital banks, you can do everything online.

Many online banking platforms are built with specific client needs in mind – some of them are designed to be used by cryptocurrency companies, some of them work better for freelancers and digital nomads, and e-commerce stores, etc. This means that some digital banks might suit your business better than others and are optimised for those needs.

One of the biggest differences here is also that digital banks offer multi-currency accounts that enable you to hold, receive and to make transfers in different currencies and with lower service fees.

PsP’s enable better payment integrations that enable to perform a faster purchase/checkout on your website than traditional banks. For example, most Estonian banks only offer a link to their site to perform such an action.

Finally, online banks are not able nor allowed to lend out the money that you have on your account. That ensures that your funds belong to you and only you. In turn, this means that many Fintech banks do not offer loans to businesses or private individuals.

Documents needed

The documentation that different international payment service providers may need from your business during the application may differ from one provider to another, but these are the typical documents that they ask:

  • Business registration documentation which shows your business’ name, full business address, date of issue, logo or clear name of the issuer (a bank, a local authority, an utilities provider), and the nature of the document (why this document has been issued to you).
  • An ID issued by your country of residence or citizenship for identification.
  • Some PsP’s might ask for the managements CV’s and documentation that can prove the origin of the assets.
  • It is also not uncommon for PsP’s to ask for contracts signed between the company and its partners.

Top digital banks

There are many digital solutions that enable you to open business bank accounts. Here are a few popular ones that e-Residents and our clients tend to use: Payoneer , Stripe or Wise (Get first 3 transfers up to €5,000 for free).

The process of setting up an account with a PsP

  1. Gather all the documents regarding your business that the digital bank providers might ask from you.
  2. Select your preferred digital bank that fits your needs the best. A note to make here is that some providers to have restrictions for the industries they serve, and some do not offer their services in all countries.
  3. Make a business account at your preferred digital banking provider.
  4. Provide them information about your business and its owners. This can be anywhere from the business’ name, business address, industry, any online links, registration number, names, nationalities, data of births, and residency status of the owners and management members.
  5. Provide information about the owner of the account – personal information and role in the company, where you might need to present some additional documents that show how you are related to the company.
  6. Wait for the decision regarding your application.
  7. Once you are approved, follow the instructions that the bank gives upon entering for the first time.
  8. Enjoy your business bank account and register it with the Estonian Tax and Customs Board.

Incorporate in Estonia is here for you

In case you would like to get some extra information or help with setting up your business bank account – we are here for you!

Our experienced advisors can look at your unique situation, analyse it, and make suggestions based on the information that you provide.

In case you have a good chance of opening a bank in Estonia, we can review the conformity of your documents to ensure that you have the best potential outcome. In addition, we can help to find you the best digital banking solution that suits your business’ needs.

For more information, please reach out to us!

Disclaimer: This article provides general information, which may or may not be correct, complete or current at the time of reading. No recipients of content from this site should act on the basis of content of the article without seeking appropriate legal advice or other professional counselling.

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